Submitting Access Verifications

Follow these instructions for completing the submission portion of the Administrative Systems Access Verification process, and return the form to Accounting & Fiscal Services (A&FS) Audit Control. You will be done with the process after you have completed this step. This year's review must be completed before August 31, 2024.

Option A: Use DocuSign/PowerForms

Use DocuSign for the template and fill in certifier names/emails. Identify org(s) & copy/paste employee list into DocuSign form, or identify whether a supplementary attachment will be included. Submit in DocuSign

1. Only if you have any supplementary items or attachments, like an employee attachment list, email this to Accounting & Fiscal Services Audit Control email: AuditCtl@uci.edu

Option B: Manually Prepare the Form

Prepare the System Access Verification Forms using the useful documents link to the right (Word Format) and edit employee names as needed

1. Enter the names of the employees you have reviewed into your KSAMS System Access Verification Form. Enter the org(s) you are certifying for.
2. Print out the forms (or use the form to create your own DocuSign template) and have your department administrator sign them.
3. Scan the forms into a digital format like PDF, if not using DocuSign, and ensure your department retains records as well.
4. Attach the KSAMS System Access Verification Form & the list of employees to an email.
5. Emails should be sent to: AuditCtl@uci.edu.
6. Subject Line: System Access Verification 2024.
7. In the body of the email, please indicate the name of department(s) and a list of all KFS Orgs reviewed.
8. Send the email.

Accounting & Fiscal Services will review your KSAMS System Access Verification Forms. If any further action is required, you will be notified.