Creating a TEM Profile in the Kuali Financial System

All travel and entertainment reimbursements are processed through UCI's Kuali Financial System (KFS). If you want to be reimbursed as an Employee, you will need to create your TEM (Travel and Event Management) Profile. It's not difficult and only takes a few minutes.

Important Note: To access KFS and other secure UCI online systems, all users must use a UCI Internet Connection. If working off-site or remote, you'll need to download (one-time) and ensure OIT's Virturual Private Network (VPN) Software is active.  You can access OIT VPN Instructions with this link.

Step-by-Step: Creating Your TEM Profile

Step 1: Access the TEM Profile Lookup feature

Step 2: Create the TEM Profile

NOTE: If you do not see this button in the upper-right hand corner, that means your profile already exists and there is nothing you need to do. You can skip the next step.

Step 3 (Optional): Add an individual arranger to your TEM Profile*

  • Use the Arrangers tab to add the UCInetID of anyone whom should be an individual Arranger for you (so they may complete your Travel or Event Reimbrusements.  Be sure to check the boxes that allow them to initaite TEM documents and 'add' them to your profile before submitting.  If you would like to give someone that might not be in your department access to your TEM profile so that they can create reimbursement documents for you, we have instructions on how to Add an Arranger to an already created TEM Profile.

Step 4: Submit your request to create the profile

*By default, at least one person in your organization has access to create reimbursements for everyone else in your group. (This person is called a TEM Org Profile Arranger in KFS.). For this reason, adding another individual Arranger is optional.

For more information, we have a guide on how TEM Profiles and TEM Arrangers work.