The General Error Correction (GEC) document is used to correct inappropriate or erroneous accounting string data for General Ledger entries generated from other financial transactions. The GEC document should be used for the correction of actual errors on a ledger.
For example, if a Payment Request (PREQ) document is paid on an incorrect account, the General Error Correction (GEC) document can be used to move the expense to the correct account(s). The General Error Correction cannot correct Budget or Encumbrance entries. However, the GEC is the primary tool departments can use to adjust their ledger for accounts, moving/split-funding transactions, or changing other reporting attributes.
General Error Correction Express (GECX)
The GECX (General Error Correction Express) is a limited-scope error correction document that works like the GEC, but only allows departments to correct internal department reporting fields. The GECX goes to final upon submission (express routing) because it does not touch central reporting fields.
GEC vs. GECX
The GECX may be used to correct some feeder system GL entries that would otherwise be difficult to input. Example: UCPath GL entries can have sub-objects added with a GECX.
Reporting fields corrected using the GECX will not change the UCPath system or the DOPE report (KFS General Ledger will not match the DOPE report/UCPath).
For most error correction needs, departments would use the regular General Error Correction (GEC) document.
| Correction Entries Allowed | GEC | GECX |
|---|---|---|
| Chart | Yes | No |
| Account |
Yes |
No |
| Sub-Account | Yes | Yes |
| Object Code | Yes | No |
| Sub-Object | Yes | Yes |
| Project Code |
Yes | Yes |
| Org Ref ID | Yes | Yes |
| Prior Fiscal Year Entries | C&G Only | No |
| C&G Accounts | Yes | No |
| Feeder System Entries | Yes | Dept attributes only |
| Capital Asset/Equipment | Yes | No |
| UCPath Sub-Acct, Sub Object | No/select benefits | Yes- Dept attributes |