Below is an archive of announcements from the Accounting and Fiscal Services department. Information on how to sign up for these emails is to the right.
November 2022
- 11/15 - Decision Support Data Loading Dashboard
In light of the recent database issues that we’ve been experiencing for the KFS DWH jobs, OIT is launching a Tableau dashboard that will display the Last Loaded Date/Time for both our UCPath and KFS jobs. - 11/7 - Biweekly Payroll Expense Will Post Late to October Reports
Campus financial managers and analysts should be aware that biweekly payroll expense data for the pay period ending 10/29/2022 will post to KFS Decision Support reports later than usual.
October 2022
- 10/25 - Accounts Payable & Travel Accounting Update & Important Reminders
The reimbursement rates for meals eaten on business travel and meals served during business meetings or while entertaining have increased ... - 10/10 - Contracts & Grants Fund Accounting Series
These classes are geared toward individuals that are relatively new to managing contract or grant award funds in a University setting. - 10/10 - ICT Document Update: New Systemwide Object Codes
To comply with UC Office of the President reporting and balancing requirements, KFS has been modified to restrict the object codes that can be used on Intercampus Transfer (ICT) documents, effective immediately.
September 2022
- 9/16 - Accounts Payable & Travel Accounting Update & Important Reminders
A CTS Ghost Card Account allows you to book airfare (economy/coach air tickets only) and lodging (room and tax only) for students, visitors, guests, and employees who don't have a corporate credit card ...
August 2022
- 8/12 - Expired Account Warning & Override Coming to KFS
Initiators and approvers will begin to see warnings in the Accounting Lines tab whenever they attempt to post to an expired account. - 8/2 - July Fiscal Period Data and Beginning Balances
July final transactions should be available for viewing in Decision Support on Monday, Aug. 8.
July 2022
- 7/28 - Summer Travel Tips & Updates
The cost of airfare, car rentals and hotels continue to increase substantially worldwide. This makes it even more important to take advantage of UC's negotiated discounts with most major travel preferred suppliers ... - 7/14 - Period 12 of FY 2021-22 Closes Friday, July 15
Once the fiscal year is closed, no further corrections can be made to fiscal year funded General Ledger transactions ... - 7/7 - Submit Accruals and Deferrals Starting July 9
KFS users who need to submit accruals and deferrals for expenses and income should use the YEDA to do so no later than 4 p.m. on Friday, July 15. - 7/7 - Deadline for Period 12 Activity is July 15
All campus units must submit their accruals and deferrals, final budget alignments, and error corrections no later than Friday, July 15. No exceptions will be made. - 7/7 - Account Edit & Copy Disabled
Per the fiscal year-end closing instructions, the edit and copy features in the Account Lookup on ZotPortal are currently disabled. This was done intentionally to limit account changes and creation during fiscal year-end close.
June 2022
- 6/29 - Accounting Periods During Fiscal Year-End Close
To make the fiscal close process easier for departments, the following KFS documents will have the June accounting period (JUN22PER12) selected as the default when initiated from July 1 to 15 ... - 6/29 - Budgeting Income on Control Accounts & Recharges
UCI requires all KFS control accounts (UCxxxxx) and recharge credit objects (39xx) for year-to-date funds to end the fiscal year with an income variance of zero ... - 6/29 - Deposit and CCR Deadline is June 30/University Invoices Deadline is July 5
Campus departments and sub-cashiering stations must submit their deposit information through the Campus Online Deposit System (C.O.D.) by 1 p.m. on June 30 to ensure the recording of deposits for 2021-22. - 6/29 - Request Transfers to/from Reserves by July 15
Auxiliary and sales & service units who want to record transfers to/from reserve funds for the 2021-22 fiscal year should send requests to the General Accounting team no later than 5 p.m. on Friday, July 15. - 6/29 - Sign Up for a KFS Course Focused on Fiscal Year End
Users new and old alike are invited to enroll in one of the GEC or BAT Fiscal Year End KFS classes we are offering this year (repeat of classes offered in June). - 6/15 - Fiscal Close Deadline for TEM and DV is June 17
All TEM documents and Disbursement Vouchers (DV) must be submitted, scanned, fully approved, and in Travel Accounting’s action list by 4 p.m. on Friday, June 17. - 6/15 - Monthly Hourly Exempt (MH) Timesheet Processing
Effective June 1st, the TRS deadlines for Monthly Hourly employees will reflect the current month ... - 6/9 - Accounts Payable and Travel Accounting Update & Reminders
Be prepared, fiscal year end is coming up very soon! The deadlines for some of the most common KFS documents are coming up next week. - 6/8 - Biweekly Payroll Expense Will Post Later Than Expected
We received the data from UCPath this morning and estimate that it will be available for viewing in Decision Support starting on Thursday, June 9.
May 2022
- 5/26 - Accounts Payable and Travel Accounting Update & Reminders
Honoraria are handled differently than other types of payments. An honorarium is a voluntary payment or award granted to an individual in recognition of a special service or distinguished achievement ... - 5/13 - Notices of TRS Errors and Reconciliation Start May 16
Effective May 16, 2022, Departmental Time Administrators (DTAs) will begin receiving email notifications any time there is an error resulting from the submission of TRS time and attendance transactions to UCPath ... - 5/10 - Reminder: Still Time to Register for Fiscal Close Workshops
Attendees will learn all phases of accounting necessary for an effective fiscal close. Instructions reviewed will directly relate to fiscal close ... - 5/2 - Biweekly Payroll Expense Will Post Late to April Reports
Campus financial managers and analysts should be aware that biweekly payroll expense data for the pay period ending 04/30/2022 will post to KFS Decision Support reports later than usual.
April 2022
- 4/29 - Register Now for Fiscal Close Workshops
Registration is now open for the Accounting Department's upcoming Fiscal Year-End Close Workshops! Accounting will offer fiscal year-end close workshops in May and all workshops will be hosted on Zoom. - 4/28 - Accounts Payable and Travel Accounting Update & Reminders
Please welcome our newest team members Arnold Gutierrez and Sarah Martinez! Both joined the team in February and we're thrilled to have them with us! - 4/25 - 2021-22 Fiscal Year-End Close Information and Dates
The instructions are intended to assist in coordinating the needs of academic and administrative departments with the requirements of the Office of the President, the university, the Accounting & Fiscal Services Department, and other service department. - 4/20 - Contracts & Grants Fund Accounting Series
Contracts and Grants Accounting offers several classes that focus on fund accounting processes for sponsored projects.
March 2022
- 3/22 - Accounts Payable & Travel Accounting Update & Important Reminders
The rates for meals for business and entertainment typically change annually. Business office should be aware that the maximum per person amounts for the reimbursement of business and entertainment meals expenses was revised in November. - 3/9 - New Policies for Non-Student Billing
Financial Services recently completed a review and update of all non-student billing policies and procedures. The following policies are now available on the UCI Administrative Policies & Procedures website ...
February 2022
- 2/11 - Contracts & Grants Fund Accounting Series
Contracts and Grants Accounting offers several classes that focus on fund accounting processes for sponsored projects.
January 2022
- 1/18 - UCI Travel Policy & Delegation of Authority Updated
The update does not introduce new rules or requirements – instead, the changes are intended to make these resources easier to use and aligned with current UC policies and governmental regulations. - 1/18 - Training for Financial Managers of Recharge Facilities
The new training that will be required for anyone who manages the finances or otherwise oversees an official recharge facility, including financial directors, fiscal officers, business managers and others.
December 2021
- 12/7 - Calendar Year-End Information from Accounting & Fiscal Services
Important information for: Accounts Payable, Financial Services, and Contracts & Grants Accounting. Also included: PCDO auto-approval dates and research participant forms.
November 2021
- 11/18 - Reminder: KFS Update Scheduled This Weekend
While we don't expect this update to significantly impact campus business operations, you may need to take action to ensure a seamless user experience next week. - 11/8 - Significant Update to KFS Planned for Nov. 20
The Kuali Financial System will be updated with a major enhancement to its backend workflow engine, which will result in some user interface changes on Saturday, Nov. 20.
October 2021
- 10/22 - Biweekly Payroll Expense Will Post Late to October Reports
October final balances – including biweekly (B2) payroll expense data – should be available for viewing in Decision Support on Tuesday, Nov. 9 - 10/21 - Reminders from Accounts Payable & Travel Accounting
With students back on campus and the fall quarter now in full swing, the Accounts Payable team would like to remind all campus business offices of the following policies and guidelines.
September 2021
- 9/3 - Paid Family Care and Bonding (PFCB) Time Reporting is Now Available in TRS
The PFCB hours are reported directly on the timesheet and follow the standard time reporting processes in TRS.
August 2021
- 8/2 - July Fiscal Period Data and Beginning Balances
July final transactions should be available for viewing in Decision Support on Monday, Aug. 9.
July 2021
- 7/26 - Annual Recharge Review: FY 2021-22
Each recharge unit is required to review its fiscal operations and produce an annual report that will be shared with the campus Recharge Review Committee and Provost/Executive Vice Chancellor. - 7/9 - Submit Accruals and Deferrals Starting July 10
KFS users who need to submit accruals and deferrals for expenses and income should use the YEDA to do so no later than 4 p.m. on Friday, July 16. - 7/9 - Deadline for Period 12 Activity is July 16
Departments must close the fiscal year in a solvent condition. All KFS documents must be in final status to be included in the period. - 7/9 - Account Edit & Copy Disabled
Campus units should also refrain from making changes to sub-object codes at this time because edits will not be copied over to the new 2021-22 fiscal year.
June 2021
- 6/29 - Accounting Periods During Fiscal Year-End Close
To make the fiscal close process easier for departments, the following KFS documents will have the June (JUN21PER12) accounting period selected as the default when initiated from July 1 to 16 ... - 6/29 - Budgeting Income on Control Accounts & Recharges
UCI requires all KFS control accounts (UCxxxxx) and recharge credit objects (39xx) for year-to-date funds to end the fiscal year with an income variance of zero. - 6/29 - Deposit and CCR Deadline is 1 p.m. on June 30
Campus departments and sub-cashiering stations must submit their deposit information through the Campus Online Deposit System (C.O.D.) by 1 p.m. on June 30 to ensure the recording of deposits for 2020-21. - 6/29 - Request Transfers to/from Reserves by July 16
Auxiliary and sales & service units who want to record transfers to/from reserve funds for the 2020-21 fiscal year should send requests to the General Accounting team no later than 5 p.m. on Friday, July 16. - 6/29 - Sign Up for a KFS Course Focused on Fiscal Year End
Users new and old alike are invited to enroll in one of the GEC or BAT Fiscal Year End KFS classes we are offering this year (repeat of classes offered in June). - 6/25 - New Juneteenth UC Holiday Observed on June 28, 2021
TRS has been updated to accommodate the new Juneteenth UC Holiday, and it is now ready for you to use. - 6/14 - Fiscal Close Deadline for TEM and DV is June 18
All TEM documents and DVs must be submitted, scanned, and fully approved by 4 p.m. on June 18 to be recorded for FY 2020-21. - 6/7 - Biweekly Payroll Will Post Late to May Reports
the biweekly payroll for the pay period ending 5/29/2021 will post to KFS Decision Support reports one day later than usual on Wednesday, June 9.
May 2021
- 5/11 - Fiscal Close Workshop on 5/19 Has Been Rescheduled
Due to a conflict with the UCI Town Hall announced earlier today, Accounting & Fiscal Services has rescheduled our Fiscal Year-End Close Workshop from May 19 to May 25.
April 2021
- 4/29 - 2020-21 Fiscal Year-End Close Information and Dates
The instructions are intended to assist in coordinating the needs of academic and administrative departments with the requirements of the Office of the President, the university, the Accounting & Fiscal Services Department, and other service department. - 4/21 - Register Now for Fiscal Close Workshops
Registration is now open for the Accounting Department’s upcoming Fiscal Year-End Close Workshops! As in previous years, Accounting and Fiscal Services will offer fiscal year-end close workshops in May. This year, all workshops will be hosted on Zoom in accordance with social distancing best practices.