Time Reporting for Employees Displaced by Wildfires

Sent to the TRS-Update and CPO mailing lists on Oct. 30, 2020

This week, it was announced that employees who were displaced by recent wildfires and unable to work as a result may use paid administrative leave to cover their absence from work. Full details can be reviewed on the Wildfire Support Program website. If you have affected employees in your unit, please share the following information with them so that they can appropriately enter their paid administrative leave in the Time Reporting System (TRS).

Reporting Paid Administrative Leave in TRS

Employees may be approved to take up to 40 hours of paid administrative leave for emergencies if they were required to evacuate from the homes and were unable to work remotely from their temporary accommodations. All requests for paid administrative leave require pre-approval by the appropriate supervisor.

Employees impacted by wildfires should report their leave as follows:

  1. Obtain pre-approval for paid administrative leave from your supervisor.
  2. Enter the paid administrative leave time in TRS using the “Admin” leave option. Previous instructions to use the regular pay option should be disregarded.
  3. Add a comment at the bottom of your timesheet indicating that paid administrative leave is approved for the Wildfire Support Program.

main timesheet screen for TRS

If you or your employees have questions about entering paid administrative leave time, please contact the UCI Payroll Office via the UCI Employee Experience Center.

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