January 6, 2003

TO: All Campus Employees, All COM at UCIMC Employees, All Medical Center Employees

SUBJECT: YEAR 2002 WAGE AND TAX STATEMENTS (W-2 FORMS)

During the week of January 20, the Payroll Office will distribute W-2s forms for the year 2002 as follows:

For active employees (those paid within the past three months), Payroll will send W-2 forms to individuals’ home departments for distribution. If W-2 forms cannot be distributed to employees by January 24, 2003, home departments must place them in the U.S. Mail for delivery to the permanent address shown on the form.

For inactive employees (those who have not been paid within the past three months), Payroll will mail W-2 forms to the permanent address recorded in the Payroll System.

WAGES REPORTED ON THE 2002 W-2 FORMS INCLUDE:

1. Wages earned in December 2001 but paid in January 2002.
2. Wages earned from January 2002 through November 2002.
3. Wages paid on any pay date during the month December 2002.