Accounts Payable Deadlines for Payment in 2016

Sent to the KFS-Update mailing list on Nov. 16, 2016

With the end of the calendar year and campus winter closure approaching, employees who process accounts payable documents should be mindful of the following deadlines to ensure all payments are made in a timely manner.

11/30

Moving and Relocation (RELO)

The deadline to finalize all 2016 moving and relocation (RELO) reimbursements is Wednesday, Nov. 30. Documents must be submitted, scanned, and department approved by this date to be processed for payment in 2016. If you miss the deadline, your payment will not be processed until Jan. 9, 2017.

12/16

Travel & Event Management (TEM) andDisbursement Voucher (DV)

The deadline to finalize your Travel and Event Management (TEM) and Disbursement Voucher (DV) e-documents for payment in 2016 is Friday, Dec. 16. Documents must be submitted, scanned, and department approved by this date to be processed for payment in 2016. If you miss the Dec. 16 deadline, please continue to process your documents, but note that your payment may not be processed until 2017.

12/22

Payment Request (PREQ)

Additionally, fiscal officers must approve all PREQs in their action list by Thursday, Dec. 22, to ensure vendors are paid in 2016. Failure to do so may result in payments being made in 2017.

If you have any questions, contact Accounts Payable directly at travel-accounting@uci.edu.

Policy Reminder

Don’t delay! Make sure all travel e-documents are being submitted no later than 45 days after the end of the associated trip. This is a requirement of UC Policy G-28: Travel Regulations.

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